Self Help

If you do the X / Bluesky thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

I’m still often surprised at how limited self-service options are for residents today.

Either its incomplete, has a UI for residents looking more like our back-end 2000’s HMS system, not there at all, or in many cases not so convenient for residents as evidenced by poor take up of 15% or less of tenants that are regular users. 

Poor integration is often presented as a challenge or excuse, as is often seen from some of the laggard legacy suppliers, possibly still feeling their way on their digital journey. Also sometimes the web platform developer people come unstuck too. As usual here, I’m too polite to name the guilty, after all some suppliers can at times surprise us for the better ! 

Thinking back, I remember talking at a summer self-service conference, hosted by the ActiveHousing chaps in 2018. Those guys now are part of the wider Plentific - https://www.plentific.com/ property operations solutions offering, one of the most feature rich platforms in the sector. Back then I outlined seven whole years ago, what ‘good’ probably looks like and will persuade tenants to choose that Digital First strand, from the available omnichannels we can offer. The cost of self-serving is still pence (but only) if volume can be achieved, failure to channel shift, still generally results in a telephone chat costing £10 upwards.  

Fast forward to today and we have a more aggressive regulatory environment, post Grenfell and just prior to Awaabs law coming to support socialhousing residents this October, 5 months away. On the latter, it is definitely a concern and reason for CEOs to lose sleep and there is no shortage of providers looking to ‘come up with something’ as part of their self-service. It’s often a mad long form of 30 questions, with the ability to upload your damp & mould at the end (if as resident you get to the bottom, without actually losing the will to live!). Anyone can knock up a website form, its cheap and cheerful, but what might create real change, and improve the resident experience?

On a chat a week or so ago with Simon Wilkes, who was at that conference, now with his Plentific hat on, I asked him what they thought ‘good looked like’? Luckily, this is no laggard supplier and has a wide portfolio of proven integrations with most HMS and repairs solutions out there. On quite a few of my own projects, I have had these guys in the room solving API problems generally quickly. In one case working with four other of the ‘rutting stag’ suppliers, bottoming out integration challenges in hours, not months.

On integration I am sick of hearing the answer/excuse, “well there’s nothing we have failed to integrate to as yet”, when clearly it cannot be evidenced as yet. In these cases your go-live may well seriously over run the introduction of  Awaabs law - https://www.gov.uk/government/news/awaabs-law-to-force-landlords-to-fix-dangerous-homes  being introduced (and perhaps the Grenfell Enquiry finishing too. I kid you not).   

So, what’s new in Plentific’s resident experience solution – originally known as ActiveHousing? 

Well in the proven solution that can be implemented in as little as 3 months, there’s a new key tool I am liking a lot, in readiness for Awaab’s law, in helping to identify and address damp and mould hazards within tight fixed time frames. All the emphasis is on early reporting, diagnosis with AI support to nip small incidents in the bud, before there are major spore health hazards for residents and landlord asset damage can escalate. This, like other platform aspects are being continually developed, so unlike bespoke homegrown self-service web developments, its back to the SocialHousing provider to maintain, keep secure and maintain regulator alignment. 

The bonus of having the advantages of proven integrations to the wider Plentific repairs and housing solutions stack & tech development roadmap, open up ever richer opportunities to access and act on real-time information, particularly around compliance. There is neat diagnosis support for integration with     video calling technologies, ability to capture images and videos of resident damp and mould. This underpins regulator compliance confidence, as there is before and after evidence collation, proving rectification actions undertaken. 

More important than pleasing the regulator of course, is the confidence that councils and RSL’s are keeping residents safer, particularly some of the most vulnerable in our communities.

Catch up later in June (24-26th) with me at Manchester Central at Housing 2025 . 

Plentific, will be there too on stand E24 in the main hall. Ask Simon or any of his colleagues, if you can take a butchers.

Any comments, observations or queries, please share.  

Off the shelf or build your own - how to scope your options ?

Get in touch , I will drop in for a brew & bring your fave chocky biscuits ☕

       Related Post: How Plentific helped tackle the Covid repairs backlog for landlords

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I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.

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Jet Set Junta

If you do the Twitter thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

It's been a little while since I have properly emersed myself in components, Asset Management and stock condition surveys, although I have been involved with many projects over a couple of decades. 

Obtaining decent component information is a challenge, while an even bigger one is keeping it up to date afterwards. Its not easy but rewarding from the viewpoint of being able to make insightful budget and planning decisions, going 2, 5 or up to 30 years ahead.  

Unless you are managing less than a few (3) hundred homes, an Excel spreadsheet will not cut it. There’s many a module out there of decent quality and some good standalones too. Anyone who has been out into the market to choose one will also know that each has its blind-spots. One I saw a demo of recently (obviously I wont name the guilty party), was only capable of reporting past expenditure, rather than planning potential future budgets based on providing (English) Decent Homes, SHQS or the Welsh Housing Quality Standard (WHQS). Clearly a software supplier with no socialhousing solution, they then asked “why a landlord wouldn’t just do the replacements?”.

It seemed inconceivable that there would not always be budget to just do the work, quite the reverse of what generally needs to be worked with. Decent graphical modelling tools are a boon to productivity in a planning process like this, rather than manually moving assets around a Life Cycle Costing report piecemeal.

The quality of surveyors vary and also their understanding of socialhousing. Often this can be corrected by issuing surveyors with the actual data we want them to collect, before they start a traditional 20% survey. Surprisingly this is rarely the case. The most extreme example I ever saw was a socialhousing asset condition survey completed by an outfit who previously specialised in surveying North Sea oil rigs. I kid you not. We could see how many hanging baskets our units had, but not the state or existence of kitchens or bathrooms.

Often too, surveyors get hung up on life of components and a predetermined idea of condition coding. If we were surveying passenger aircraft, there are certainly many parts for sure, that will need to be serviced after every 5,000 logged flying hours. Unlike an Airbus A320, after 30 years kitchens and bathrooms just don’t drop out of the skies desperately requiring replacement. Clearly in student accommodation or bigger households, these might not last 30 years. Where an elderly resident on the other hand have some from the 1960s that they have looked after and actively refuse upgrades. These would now be getting on for 50 years old.

Surveyors love the idea of doing a survey this year to determine a remaining life and counting it down annually, towards a ‘poor’ or ‘failed’. One popular surveyor used to charge to take data away each year for ‘aging’. While we could at this point make parallels with fine wine, I would make it with real ale. Our asset data like proper beer which is a living breathing thing and is better when nurtured and carefully looked after.

At the end of the day, socialhousing condition of components can only be based on a sampled view at a point in time. While predictions could be assumed, within decent home calculations, many criteria are defined based on components being old (i.e. exceeded expected life) and poor (i.e. usable condition), in order to define a failure.     

If we are unable to disconnect ‘Condition’ and age exceeding expected life, we will apparently have more failures than actually defined in the legislation. Our (incorrectly) budgets (incorrectly) may then need to be higher. In fact the biggest obstacle to being more accurate in planning budgets is ensuring all internal improvements are properly recorded. IE timely recording in your system of major void work and planned maintenance improvements. Relevant examples may be whole boiler, heating, kitchen, bathroom replacements, rather than minor upgrades. The former will also reset the clock for component accounting for these items. Another area there which often is spreadsheet or standalone application based. Probably one for a future blog since I have helped suppliers to design in this area as a critical friend too.  

For sure, keeping a tight asset component database is of benefit to landlords and residents, opening the door to providing better informed service. Newer boilers, lifts and other M&E equipment where selected, often now have IOT capabilities. Yet another aspect where the asset management solution can earn its keep in flagging up issues before residents realise them, or protecting the asset from much more expensive damage.

Investment in targeted surveys, good data management for assets and some more blue sky thinking, will all bring together potential for better decision making and improving efficiency.  

_/_/_/_/_/_/_/_/ *** Join the discussion with Claire & Aiden *** _/_/_/_/_/_/_/_/

Acutance Consulting love solving asset data issues, 

please just get in touch, for a chat over a jammy dodger & a coffee ☕😋

       Related Post: The case for closer systems between #ukhousing development & assets..

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

The Monochrome Set - Jet Set Junta.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.

File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Affinity,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica 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Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera,Keynamics, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management Server,Manifest,Measuring,Mebus,More IQ,MoreIQ,Microsoft Dynamics 365,Microsoft dynamics GP 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Mobile,Totalmobile,Trace,Tribal,Twitter, U2,UC,UK,UK Housing,Ukhousing,UniClass Enterprise,Unidata,United Kingdom,Universal,Universalcredit,Universe,Unrest, Valueworks,Van Stock,Vantage,Vantage Sentinel,Version,Virtualisation,Visualmetrics,Voice,Voice and data,Voluntas, Wales,Welsh,Wheatley,Windows Server,Workflow and,Work Hub,Works Connect, XML,Xen App,XenApp,Xmbrace, Yuneo,TS Acutance Consulting, ...
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My Perfect Cousin

If you do the Twitter thing, follow me at @HousingITguy
or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

Interesting recently to hear the recent discussion on ‘Digital Twins’, particularly in regard of the Social Housing space. One where sometimes we have not managed data particularly well, or done a sterling job of turning it into practical ‘information and insight’.

In many cases this is not down to a lack of places to store it coherently in our integrated (or not so integrated) housing solutions, its often down to a plain lack of data. Too often its in the heads of staff long since retired, plans tucked away at this or that councils archives, from the 1950’s/60’s, or just never ever collected. Another thing I have seen over the years is the habit of engaging external surveyors for asset surveys and leaving that data in an inaccessible format, often (in over 50% of cases I see), never getting it into primary systems of record, attached to assets or properties.

I like the idea of Digital Twins, and did some work a few years back with some developers doing ‘Smart Cities’ work in the South East of England, where it totally fitted what we were working on. It worked a treat because everything being proposed was brand new development. IOT and Smart Data Controls were all part of the development and data was being captured as part of BIM from the early designs. An ideal situation for the technology.

The inevitable elephant in the room for most SocialHousing providers, is that for the majority, over 99% of managed stock was built prior to 1980 and is not new build. Affordable new build these days tends to be more closely aligned to the expectations of traditional mortgage house owners, making capture of data more possible as a ‘Digital Twin’ and providing potential for enhanced management, transformation at lower costs, leveraged by higher efficiencies. I have seen this recently with some work I am undertaking in a London Borough.

Shiny & lovely, ‘Digital Twins’ are, so what is to be done for the 99% of much older stock?

All is not lost, but in all seriousness, dreams of building ‘Digital Twins’ for this stock is a challenging goal, maybe too difficult. Hence ‘Digital Cousins (once or twice removed!) might be a more practically achievable aim. More work using what we have, consolidating in our systems, so future data AI can draw conclusions and similarities together for your stock, is the starting point. As said in the ‘Good Friday Agreement’, agree with your asset teams to ‘put their spreadsheets beyond use’ and prevent any more being created, is the first step for many.

Secondly, identify the gaps that really must be filled and would add value to data analysis and insight. For example, can really simple things be determined, such as what number flat sits above the resident in the flat now reporting water coming through their ceiling? Do we even have a simplistic textual data view of the building structure? Storage of the most elemental of these types of things is enabled already by most HMS & Asset Management solutions out there (if RSLs care to make use of them). Reporting (although rarely out of the box) is possible with a little imagination, to give a helicopter’s eye-view.

ESRI's concept

Thirdly, consider some of the services that some surveyors are now providing to provide ‘fly throughs’ of stock, such as pre-1970’s tower blocks. While not cheap, if focus is made on potentially troublesome stock, this can pay dividends in shoring up safety regimes and future reducing repair costs. I have seen good examples from West Midland based RSL’s, which add additional insight way beyond what a conventional asset condition survey might provide.

A shame no-one had even considered ‘Digital Twins’ back in the 1960’s. I wonder if even the ‘Gilbert Strip’ had even been invented by then?

Related Post:If you are considering playing with predictive analytics, look at improving your data 1st

Catch the blog monthly archive at https://soundcloud.com/housingitguy/

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

The Undertones – My Perfect Cousin.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.

File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Affinity,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica 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survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management Server,Manifest,Measuring,Mebus,Microsoft Dynamics 365,Microsoft dynamics GP 2013,Miracle,MobileIron,Mobysoft,Monopoly board images and pictures,Montal,Mr 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. . . . . . . . . . . .

White Paper Lines

If you do the Twitter thing, follow me at @HousingITguy
or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

As anyone in the Social Housing sector interested in asset management or compliance will tell you, the Grenfell Enquiry has provided essential insights, this last year. 

Coupled with the social housing white paper strapline of ‘Keeping residents in social housing safe, listened to, living in good quality homes, and having access to redress when things go wrong’, there are more pressure on Asset Management Teams, than ever before.

In fairness, a lot of asset management teams have been on top of this for some years, albeit with fragmented solutions and system tools available. Spreadsheets or ‘best of breed’ applications were the traditional go-to places to store data. Loose or (frankly in some cases) pitiful integration, often helped make some asset teams quite siloed and detached from the rest of the housing operations.

Some of the better asset management solutions are now getting somewhat long in the tooth, or needing substantial investment to remove Silverlight too, which is unsupported from this year by Microsoft. Much better integration with where the rest of the housing solutions sit, plus a window into self-service, is necessary to engage openly with residents, so they know their RSL/RP has procedures in place and they have evidence they are being followed to keep them safe in their homes. 

Grenfell has put an essential spotlight on FRA’s (Fire Risk Assessments) and resident trust in other compliance. Another area where a separate Asbestos, Fire Risk or Gas Servicing solution could represent a cats cradle of more data silos, some in a browser, others only accessible in the office. Increasingly, to better service and support residents, more or all of this asset data needs to be in a single repository. Where a wide selection of Housing Management system modules are in use with a decent EDRMS, if the quality of asset/compliance offerings is good, it makes sense to consolidate there. Potentially it can be cheaper too, when annual licence & support costs are considered.

In many sites, I think its management inertia that has traditionally put the brakes on considering sorting this out. One site I do work for, every other year, we do an asset reconciliation. There is one figure there from the Fixed Assets ledger, one from HMS, one from the DLO system, one from Assets and one from a compliance team. All differ and the one we go with every time is a managers Excel spreadsheet. On concluding the gathering of the figure each time, I remind them that all of this could be integrated and consolidated in a project of 3-9 months, providing additional efficiencies. Without talking out of turn, I would be adding more value as Critical Friend helping them get it done, than counting the disparate parts every 24 months. As the above demonstrates, many organisations keep old survey data, which is little or no value.

What might be referred to as ‘The Golden Thread’ is often missing from many organisations and their asset strategies. In the tragic event of a serious incident occurring in a block or other asset, how long will it take to bring evidence together, of previous good management? Data commonly can be so dispersed/siloed, it takes days or weeks to determine chronologies or where safety and compliance was at in that location. If it takes longer than a couple of hours, I would say your systems are not adequately supporting this aspect.

In the last few months I have done a lot of work with some Northgate HMS sites, who now have the opportunity to close the loop and bring all the separate elements into a single browser presented and cloud ready solution. Following on from Hackitt, more organisations are discovering the buck stops at them. Even where good practice is in place, there is seldom the conduit in disparate solutions and data stores, to share with residents that accountability and responsibility that is being exercised.

The joined up approach that can be implemented within Northgate Housing, creates many new efficiencies. We have all encountered £2,700 being spent on preparing an essential void and within eighteen months, the assets team rip it out as part of their pre-planned programme and replace it again.

Using standard facilities in the main platform, all the good stuff around customer communications can be coordinated. There’s nothing worse than the asset management solution being a week behind the HMS data, a nightmare for Housing GDPR, but also opportunities for putting contractors and staff in danger. A visit in twos warning should not take up to a week, to be utilised properly within the asset management team. Scheduling and mobile all come into this picture too.

 Visualised risks delivered by dashboard

Being properly plugged into the main HMS, also means that a 360 degrees CRM view, can see asset management activity too. So often the asset silo is a blind spot, which causes frustration for all. Residents frequently chasing queries twice or more and generally too many hand-offs and hand-overs. Done properly, sharing necessary asset and compliance data and certificates in self-service, is a matter of 30 minutes of less than taxing configuration. Its like providing ‘the golden thread’ as a bi-product.

 Fire Risk and follow up management

Being able to connect all your compliance contractors, into a flexible integration platform is another advantage, that cuts out so much of the admin usually required. Consuming data, not PDF’s being rekeyed, is the way forward. One other aspect of integration is plugging into IOT and home automation to protect our assets. Its great to see Northgate customers, such as Wolverhampton Homes prove how problems such as damp can be handled, as well as helping residents better manage energy bills and usage, potentially tackling fuel poverty too.

Internet Of Things (IOT) monitoring dashboard

Keeping all this data in sync and stored in the same database, enables better cross module analysis, such as viability. Say goodbye to importing data once a year to process viability, once set up fill your boots three times a day if you feel like it.

Water Risk management dashboard

The point I am making here is that consolidating your data makes life easier, with decent visualisation tools, in addition to making bankable savings. At a time when quite a few asset management solutions are being rewritten, look again at your housing management system. There may be a second option there, like with my examples here with Northgate, that will take you to a better place.

All power to Northgate taking advantage of all the NEC investment from Japan, now rebranding as ‘NEC Software Solutions’, bringing a clear integrated, ready to go, Assets alternative offering. Others would do well to consider a similar approach. 

Read more about 'Smart, Safe and Sustainable Social Housing Solutions' on the NPS site at https://northgateps.com/software-solutions/housing-management-solution/

Related Post: UAT - Take it serious and take control of it

Catch the blog monthly archive at https://soundcloud.com/housingitguy/

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

White Lines - Grandmaster Flash & Melle Mel.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.

File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica Genero,Civica Saffron,Clearview,Clik,Cloud Dialogs,CloudDialogs,Coactiva,Codeman,Comino,Commontime,Community Reward Services,Company,Competitive Dialogue process,Component Accounting,Consilium,Consolidation, Consultancy,Consultant,Consultants,Contact Manager,Context,Contractor Systems,CorVu,Cost Reductions,Covalent,Crystal Reports,Customer Relationship Management,Cx, DRS,Deeplake,Designer Software,Development Systems,Director,Document,Documotive,Docuware,Dynamic AI,DynamicAI,Dynamics 365,D365,Dynamics365, ECMK,EDM,EDRMS,ERP,ESRI,Elmhurst,Enghouse Interactive,England,English,EnterpriseBI,Estatecraft,Etive,Exhibition,Exponential-e, Facebook,Factorwise,Field Service management,Finance,Financial Systems,Financials,Footprint,Forms,Freezes,Fusion,Firmstep, Gas Tag,G-Cloud,Goss Interactive,GCloud,GDPR,GGP,GIS,GasTag,Genero,GeoSolveIT,Getting best from,GoTonySmith,Grasp,Grip,Group Apex,Granicus,GOSS HFI (Housing Financials interface),HG,HRA,Hardware,Hitachi Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,IEG4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz,Liberty, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management Server,Manifest,Measuring,Mebus,Microsoft Dynamics 365,Microsoft dynamics GP 2013,Miracle,MobileIron,Mobysoft,Monopoly board images and pictures,Montal,Mr Void,MriEngage,MrVoid,MRI Socialhousing,MRISocialhousing, NDL,NINTEX,NINTEX workflow,NPS,NPS ASSIST,NPS Housing,NPS Job Manager Mobile,NROSH,Natural,Neighbourhoods and Communities,Nintexworkflow,Northgate,Northgate Codeman,Northgate Public Services,Notice,Netcall,Netcall Liberty,NEC Software Solutions OA,OGC Buying Solutions,OJEU Limits,ORS,Ohms,OmFax,Omniledger,One,OneAdvanced,OneServe,Open source,OpenContractor,OpenHousing,Opti-time,Options,Optitime,Oracle,Orchard,Outsource and outsourcing,OutSystems, PIMMS,PIMSS Data,PM,PRINCE2,Paloma,Pamwin,PanConnect,People Value,Peoplevalue,PfH,Pick,PlanForm,Planned maintenance,Plenfific,Plus,Portfolio Management System,PowerObjects,Pro,Pro-Points,Prodo,Progress,Promaster,Propoints,Proval,Providers,Pyramid, QL,QuantSpark,Qube,QLX,Qlikview,QueryView,Queryview reporting,Quiss, RM865,ROCC,RPs,RSL,Rave,ReAct,Reality,RedkiteCRM,Red Olive,Registered,Registered Social,Rent Increase,RentSense,RentSenseLite,Repairfinder,Reporting,Reports,RobotAutomation,Rocket, Salesforce,Salesforce.Org,SAP,SASSHA,SDM,SHBVN,SM,SOTI,SP,SQL,SQL Open Housing,SQL Reporting,SQL Server,Saffron,Safron,Saturn,Scenario,Scotland,Scots,Scottish,Scout,Sequoa,Serengeti,Serros,Server,Service,Services,Servitor,Sharepoint,Sim,SimPro, Simdel,Simdell,Slash and Burn,Social Housing ICT,Social Housing Software Applications,Social Media,Software,Software solutions,Spotlight Service,Spotlightservice,Star rating,Stores and Stock,Strategic,SunAccounts,Sunguard,Surveys,Streetwise, Swordfish,Sx3,Symatrix Human,System alignment,Systems,Systemwise, T-Files,TEAMS,TED,TFiles,TP Tracker,TSG,Tagish Casework,Tagra,Task,TAIM,Technologies (India) PVT Limited,Telecetera,Template,Terminal Services,That,Three Star,Today,Tony Smith,Tony Smith That Housing IT Guy,TonySmith that housing IT,TonySmithHou,TonySmithHousing, ,TonySmithHousingITguy,Total,Total Mobile,Totalmobile,Trace,Tribal,Twitter, U2,UC,UK,UK Housing,Ukhousing,UniClass Enterprise,Unidata,United Kingdom,Universal,Universalcredit,Universe,Unrest, Valueworks,Van Stock,Vantage,Vantage Sentinel,Version,Virtualisation,Visualmetrics,Voice,Voice and data,Voluntas, Wales,Welsh,Wheatley,Windows Server,Workflow and,Work Hub,Works Connect, XML,Xen App,XenApp,Xmbrace, ...
. . . . . . . . . . . .

Data All Over The Road

If you do the Twitter thing, follow me at @HousingITguy
or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy


This last three months or so, I have been involved in a number of new projects, which from early scoping and initial needs, look very much like dropping some pretty standard self-service, on to some mature systems. Taking the more detailed look, its not often that simple.

As with when I were a teenager, taking a quick look at a Vauxhall engine with 78,000 miles on it, you wonder why so many things don’t look connected. Indeed my first question with a ‘M’ Reg Viva 1300L was, “what’s that brown foam coming out of the rocker box?

If only data leaking all over the place, was as easy to spot as oil coming out of a sump, we would all be in a better place. However, every organisation I work with, have some data outside of primary systems, in little island applications or Excel. What does this look like and why would managers favour this approach?

Well start at the top, take a look at your KPIs and determine where they are sourced from. If values are keyed in, rather than taken from a well structured detail source, chances are that the source the data should be in, is incomplete. Where we are dependent on staff, we inevitably see errors, transpositions and in many cases bias. The best auditors I have ever worked with, never stop until the detail adds up to the summary KPI. If it doesn’t then the green ink pen comes out.

Multiple sources of the same core data, rings similar alarm bells. Which contact telephone number is the most accurate one? The one related to the contact, the last one mentioned on a repair or a CRM call? How can you create the best customer orientated service, if we struggle to even know their most recent or relevant phone number.

Look out for canines too. Anywhere you can find two staff and a dog, maintaining a GIS, case management, asset system or Leasehold management application, we probably have some detached or island data, right there. I suggest you get a nose for it, as it will be the Achilles Heal, in creating complete and frictionless self-service.

Asset Management can be one of the worst teams for over collecting data. There is an enormous cost in keeping data accurate and trustworthy. If data has no value and does not contribute to KPI’s in a meaningful way, or perhaps for KPI’s NOT in a meaningful way, then we are renting it on borrowed time. A bit like that guitar in the back bedroom, you got eight years ago and never managed mastering those two chords. Its better to let it go.

So to the second question, why on earth would you allow such fragmentation of your key data?

Well sometimes its just the organic way systems have evolved over time. More likely, previous managers perhaps did not like a particular application, for sensible or irrational reasons and chose another. Less now can departmental managers make such procurements, with ICT only being made aware when the implementers ruck up. However it can happen that way.

One big issue I find is that some teams or staff refuse to keep core systems up to date and managers do not understand the importance of enforcing rules. Often ICT try to protect the data, but can come across more like the ‘hard cops’, acting against the staff interests, which is quite the reverse of what’s generally intended. Managers sometimes then go in another direction, branch out into T-cards, whiteboards or a nice insulated hosted SaaS solution, that cuts out those pesky rogue users.

All of these organisation habits, lead to a massive throttling of possible self-service quick wins. Recognise them and you can manage your transition better, to excellent and comprehensive self-service. 

Related Post: How do you prove your system interventions are truly making a difference
 

Catch the blog monthly archive at https://soundcloud.com/housingitguy/

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

Rival Sons - All Over the Road.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.
File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Agile,Agile365,AirWatch,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica Genero,Civica Saffron,Clearview,Clik,Cloud Dialogs,CloudDialogs,Coactiva,Codeman,Comino,Commontime,Community Reward Services,Company,Competitive Dialogue process,Component Accounting,Consilium,Consolidation, Consultancy,Consultant,Consultants,Contact Manager,Context,Contractor Systems,CorVu,Cost Reductions,Covalent,Crystal Reports,Customer Relationship Management,Cx, DRS,Deeplake,Designer Software,Development Systems,Director,Document,Documotive,Dynamic AI,DynamicAI,Dynamics 365, ECMK,EDM,EDRMS,ERP,ESRI,Elmhurst,Enghouse Interactive,England,English,EnterpriseBI,Estatecraft,Etive,Exhibition,Exponential-e, Facebook,Factorwise,Field Service management,Finance,Financial Systems,Financials,Footprint,Forms,Freezes,Fusion, Gas Tag,G-Cloud,GCloud,GDPR,GGP,GIS,GasTag,Genero,GeoSolveIT,Getting best from,GoTonySmith,Grasp,Grip,Group Apex, HFI (Housing Financials interface),HG,HRA,Hardware,Hitachi Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MS Dynamics CRM2011,MWL,Management,Management Server,Manifest,Measuring,Mebus,Microsoft Dynamics 365,Microsoft dynamics GP 2013,Miracle,MobileIron,Mobysoft,Monopoly board images and pictures,Montal,Mr Void,MriEngage,MrVoid, NDL,NINTEX,NINTEX workflow,NPS,NPS ASSIST,NPS Housing,NPS Job Manager Mobile,NROSH,Natural,Neighbourhoods and Communities,Nintexworkflow,Northgate,Northgate Codeman,Northgate Public Services,Notice, OA,OGC Buying Solutions,OJEU Limits,ORS,Ohms,OmFax,Omniledger,One,OneAdvanced,OneServe,Open source,OpenContractor,OpenHousing,Opti-time,Options,Optitime,Oracle,Orchard,Outsource and outsourcing,OutSystems, PIMMS,PIMSS Data,PM,PRINCE2,Paloma,Pamwin,PanConnect,People Value,Peoplevalue,PfH,Pick,PlanForm,Planned maintenance,Plenfific,Plus,Portfolio Management System,PowerObjects,Pro,Pro-Points,Prodo,Progress,Promaster,Propoints,Proval,Providers,Pyramid, QL,QuantSpark,Qube,QLX,Qlikview,QueryView,Queryview reporting,Quiss, RM865,ROCC,RPs,RSL,Rave,ReAct,Reality,RedkiteCRM,Red Olive,Registered,Registered Social,Rent Increase,RentSense,RentSenseLite,Repairfinder,Reporting,Reports,RobotAutomation,Rocket, Salesforce,Salesforce.Org,SAP,SASSHA,SDM,SHBVN,SM,SOTI,SP,SQL,SQL Open Housing,SQL Reporting,SQL Server,Saffron,Safron,Saturn,Scenario,Scotland,Scots,Scottish,Scout,Sequoa,Serengeti,Serros,Server,Service,Services,Servitor,Sharepoint,Sim,SimPro, Simdel,Simdell,Slash and Burn,Social Housing ICT,Social Housing Software Applications,Social Media,Software,Software solutions,Spotlight Service,Spotlightservice,Star rating,Stores and Stock,Strategic,SunAccounts,Sunguard,Surveys, Swordfish,Sx3,Symatrix Human,System alignment,Systems,Systemwise, T-Files,TEAMS,TED,TFiles,TP Tracker,TSG,Tagish Casework,Tagra,Task,Technologies (India) PVT Limited,Telecetera,Template,Terminal Services,That,Three Star,Today,Tony Smith,Tony Smith That Housing IT Guy,TonySmith that housing IT,TonySmithHou,TonySmithHousing, ,TonySmithHousingITguy,Total,Total Mobile,Totalmobile,Trace,Tribal,Twitter, U2,UC,UK,UK Housing,Ukhousing,UniClass Enterprise,Unidata,United Kingdom,Universal,Universalcredit,Universe,Unrest, Valueworks,Van Stock,Vantage,Vantage Sentinel,Version,Virtualisation,Visualmetrics,Voice,Voice and data,Voluntas, Wales,Welsh,Wheatley,Windows Server,Workflow and,Work Hub,Works Connect, XML,Xen App,XenApp,Xmbrace, ...
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