Monday, 28 April 2025

Old Highs, New Lows

If you do the X / Bluesky thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

Having worked in all sectors of IT across my working life, I can’t say I made a conscious decision to spend getting on for 28 years in SocialHousing ICT, but there you go. Over the years I have been the natural sponge and absorbed whatever sectors I toiled in, even remembering my retail or logistics experience, often decades later.

Many of my friends, contacts and clients will know I spent my first fourteen housing sector years at MIS Active Management Systems, home (originally of HAMIS and) ActiveH, last 5 of which as Managing Director for my sins. Mostly happy times with many decent hardworking people, not without its quirks and politics as most small companies have. Glen Lewis and Richard Chambers will be familiar to many, as will some of the others, a few with a SOH bypass who made a Christmas appearance in my ‘Hamis Recorder’.

In some of the sales demos I attended back in the 2010's pitching for MIS, we often bumped into Ian Lockwood or Chris Harvey coming into the prospect for the afternoon session. It was good to take a good few of those back then. Many of those RSLs are just about back out again now.

When I first started, there were over 25 products/suppliers available to anyone needing a housing management system. With the agreed sale of MIS-AMS announced today (somewhat quicker than Homemaster last month), that reduces the bigger supplier beast to the UK Housing procurement equivalent of the four corners of Jurassic Park. Aareon, Civica, MRI (now Capita owners) & NEC. Which of these might be the most precarious and whose long term fate might be more tied to its VC owners?

A bit like the movie, a lot of these solutions feel like they are sharing a lot of the old shared stale DNA. With such similar multiple solutions in so little hands, it’s a wonder the Competition & Mergers Commission is asleep at the wheel yet again with this new ‘we are thrilled & proud’ PR messaging from the purchaser. Where will this leave InclineIT & ActiveF (ActiveFinance) then? 

Still that leaves one true indy innovator left standing, Rubixx. No debt, no external investors or shareholders. What a luxury to only answer to clients. A solution that if you have not already taken a look at, you should take a shufty. Simon Reay has got most legacy solutions on his bingo card, he should have picking up over 30 deals in the last three years. I recall Simon proudly telling be when he had won Melville HA from MIS up in Midlothian. Actually that was the first HMS implementation I ever did back in 1998.  Like Simon, I will be fascinated to see how selling a culture of caring about customers, now plays out under a new regime

One class of alternative solutions that I can hardly see spooking the C&MC, are the resellers of CRM based platform housing solutions. You know the ones, Microsoft Dynamics 365 or Salesforce. These are the new alternatives to the traditional suppliers, providing freedom from solutions being bought up and flexibility to do something else. These RSLs often have deeper pockets too. Strangely when some of these housing CRM resellers are historically snapped up by big outfits, they are often suffocated. Why can’t some of the Jurastic’s manage to tap into this potential and take on a reseller building more expensive solutions? Maybe their management structures cannot support it or maybe just the imagination is not there. Maybe we will have to wait until Plentific try their hand at this?

What will the big suppliers propose to the market from their bag of product? Even now I experience confusion where rival options are available. One of the biggest challenges, is often integration, that is particularly older products have not been plugged together before and its still challenging at time in 2025. Just cause it has the same logo on it, should not con you into thinking integration will be a breeze.Also, how much innovation is occurring ? Some of our larger suppliers seem reluctant to invest big.

With the urge of the sector to select best of breed to mix and match, how will this pan out with achieving data standards aspirations? Also, how much more needs to be budgeted for more client side maintenance of solutions, rather than contacting that single supplier help desk?

When merged and the usual skill ‘wastage’ occurs, how well will that combined helpdesk for three housing systems going to function for customers? A new call logging system does not always make a better helpdesk. While Aareon have recently moved to a new system, how will all those support staff and clients take now to going back to a supplier they may have left just a few years ago, or maybe just in a transition away from Aareon?

So how will success be judged here?

Well by RSLs & SocialHousing organisations, probably if these buyouts lead to significant investment & innovative product. That has certainly appeared to have happened with Rubixx and NEC, as can be seen by consistent new wins. Will we see a return to procurement wins from the others, or just a sweating of existing customer revenues? No one wants to just feel like a number in a supplier's sales ledger, squeezed each year by increased costs. Always as ever, are the dangers of suppliers trying to re-contract. It will take 12-18 months to see how this all settles down.

Well if you are staff or customer touched by this today, I wish you well on your journey to or from AWS Appstream, Fixflo, Arthur, Assetcore, MRI Documotive, Homeo, OpenAccounts etc. Thinking about it, these are all blending into each other now, aren’t they? Maybe only Rubixx & the CRM resellers will clean up after this one - lets see !

Any comments, observations or queries, please share.  

 

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*** Join the discussion with Claire & Aiden ***

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Old and stale Social Housing systems - how to scope your options ?
Get in touch , I will drop in for a brew & bring your fave biscuits

       Related Post: How best to understand the products you know & the vast options you maybe don't know about?

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

Bob Mould – Old Highs, New LowsBob Mould – Old Highs, New Lows.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.


File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing,acquisitions, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveF,ActiveFinance,ActiveHousing,Acutence,Advanced,Affinity,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, 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interface),HG,HRA,Hardware,Hitachi Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw,HousingOne,Housing-One, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab,InclineIT Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera,Keynamics, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management 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. . . . . . . . . . . . ES | FR | DE | IT | UK |

 

Saturday, 5 April 2025

1 of 2

If you do the X / Bluesky thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

More buyout and product renaming news this month. Yes, it's getting hard to keep up, after that recent Homemaster sellout !

Following the completion of the CMA’s competition enquiry into Capita’s public software arm being bought up by US Real Estate software behemoth MRI, news leaks out about where next for the original survivor.

Starting as IBS OpenHousing back in dinosaur days B.C. (Before Capita OBVs), it was originally known as OpenHousing. I remember the extremely persuasive golden touch of Davinder Sanghera, the velvet tongue of perma-tanned sales anchor Neil Green (like Brucie handling his dolly-dealers), virtually scooping up every procurement deal out there between 1999 & early 2000’s.

In 2008 IBS was acquired by Capita who already had the aging Academy HMS platform. From memory I think the initial play looked to migrate all the OpenHousing clients to Academy, although that soon appeared to be reversed as OH was regarded as the superior offering. I was involved in a few Academy-2-OpenHousing migrations in my time.

A dip in sales in the mid-2010’s and the Progress Database version becoming less popular than SQL Server prompted the start of a development of an underlying SQL database version. Before Covid lockdown, work was already in play on a browser presentation version, which had an improved feel than the functional but clunky Progress UI. Totalmobile forms and the Mendel scheduler (if DRS was not favoured..) was the mobile working offering.

Post C19 saw Capita coming back to competitive & framework procurements gaining traction and signing up older sites to migrate to the new product OneHousing, in the Cloud. Capita Software services being for sale for some time provided opportunities for many in the sector. I heard rumours that Plentific, Aareon, Totalmobile and others may be seeing OneHousing as a bargain proposition to enhance a wider portfolio or drag themselves into the socialhousing 2020’s.

MRI were always on my bingo card however, although adding a second ‘bigger housing system option’ into the mix, is sure to raise a few queries. Can two big solutions be merged into a single already crowded helpdesk? Will existing Orchard or OpenHousing sites see a push more towards a confederation of different products integrated together, or predominantly a single offering. The latter potentially feels easier for upgrades etc, particularly if that’s a SAAS offering. Also, will Totalmobile be replaced by a MRI in-house solution to concentrate IP. Indeed if its 100% of MRI’s IP, its all profit.

So what will this new MRI product be named? There's been mistakes before. Aareon was originally calling its QLX in a browser ‘NG’. This is a Hollywood expression, the opposite of OK. Still, that became Yuneo ‘Its about you’ and had its plug pulled a few years later, not even really seeing the time of day.

I’ve heard from my spies that it took many minutes of consideration and the new inviting name ‘MRI Housing One’ was born. I’ve always thought PR was a money for nothing game, just swap the words around.

Although what’s in a new name, does that mean the old Orchard solution is a number two? Well, we will just have to see how that one pans out (not pun intended!).

 

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*** Join the discussion with Claire & Aiden ***

_/_/_/_/_/_/_/_/

 


Looking to refresh your SocialHousing systems - how best to get started ?
Get in touch , I will drop in for a brew & bring your fave biscuits

       Related Post: How best to understand the products you know & the vast options you maybe don't know about?

_/_/_/_/_/_/_/_/

I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

The Damned – 1 of 2The Damned – 1 of 2.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.


File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Affinity,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica Genero,Civica Saffron,Clearview,Clik,Cx Assets, Cloud Dialogs,CloudDialogs,Coactiva,Codeman,Comino,Commontime,Community Reward Services,Company,Competitive Dialogue process,Component Accounting,Consilium,Consolidation, Consultancy,Consultant,Consultants,Contact Manager,Context,Contractor Systems,CorVu,Cost Reductions,Covalent,Crystal Reports,Customer Relationship Management,Cx,CxFeedback, DRS,Deeplake,Designer Software,Development Systems,Director,Document,Documotive,Docuware,Dynamic AI,DynamicAI,Dynamics 365,D365,Dynamics365,Dynaway ECMK,EDM,EDRMS,ERP,ESRI,Elmhurst,Enghouse Interactive,England,English,EnterpriseBI,Estatecraft,Esuasive,Etive,Exhibition,Exponential-e, Facebook,Factorwise,Field Service management,Finance,Financial Systems,Financials,FLS,Footprint,Forms,Freezes,Fusion,Fuzzlab Gas Tag,G-Cloud,GCloud,GDPR,GGP,GIS,GasTag,Genero,GeoSolveIT,Getting best from,GoTonySmith,Grasp,Grip,Group Apex, HFI (Housing Financials interface),HG,HRA,Hardware,Hitachi Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw,HousingOne,Housing-One, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera,Keystone,Kirona,Kypera,Keynamics, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management Server,Manifest,Measuring,Mebus,More IQ,MoreIQ,Microsoft Dynamics 365,Microsoft dynamics GP 2013,Miracle,MobileIron,Mobysoft,Monopoly board images and pictures,Montal,Mr Void,MriEngage,MrVoid,MoreIQ, MRI Housing One, NDL,NINTEX,NINTEX workflow,NPS,NPS ASSIST,NPS Housing,NPS Job Manager Mobile,NROSH,Natural,Neighbourhoods and Communities,Nintexworkflow,Northgate,Northgate Codeman,Northgate Public Services,Notice, OA,OGC Buying Solutions,OJEU Limits,ORS,Ohms,OmFax,Omniledger,One,OneAdvanced,OneServe,Open source,OpenContractor,OpenHousing,Opti-time,Options,Optitime,Oracle,Orchard,Outsource and outsourcing,OutSystems, PIMMS,PIMSS Data,PM,PRINCE2,Paloma,Pamwin,PanConnect,People Value,Peoplevalue,PfH,Pick,PlanForm,Planned maintenance,Plenfific,Plus,Portfolio Management System,PowerObjects,Pro,Pro-Points,Prodo,Progress,Promaster,Propoints,Proval,Providers,Pyramid, QL,QLX, QLF, QL Yuneo,QuantSpark,Qube,QLX,Qlikview,QueryView,Queryview reporting,Quiss, RM865,ROCC,RPs,RSL,Rave,ReAct,Reality,RedkiteCRM,Red Olive,Registered,Registered Social,Rent Increase,RentSense,RentSenseLite,Repairfinder,Reporting,Reports,RobotAutomation,Rocket,Rubixx, Salesforce,Salesforce.Org,SAP,SASSHA,SDM,SHBVN,SM,SOTI,SP,SQL,SQL Open Housing,SQL Reporting,SQL Server,Saffron,Safron,Saturn,Scenario,Scotland,Scots,Scottish,Scout,Sequoa,Serengeti,Serros,Server,Service,Services,Servitor,Sharepoint,Sim,SimPro, Simdel,Simdell,Slash and Burn,Social Housing ICT,Social Housing Software Applications,Social Media,Software,Software solutions,Spotlight Service,Spotlightservice,Star rating,Stores and Stock,Strategic,SunAccounts,Sunguard,Surveys,Streetwise, Swordfish,Sx3,Symatrix Human,System alignment,Systems,Systemwise, T-Files,TEAMS,TED,TFiles,TP Tracker,TSG,Tagish Casework,Tagra,Task,TAIM,Technologies (India) PVT Limited,Telecetera,Template,Terminal Services,That,Three Star,Tilt,TiltAffinity,Today,Tony Smith,Tony Smith That Housing IT Guy,TonySmith that housing IT,TonySmithHou,TonySmithHousing, ,TonySmithHousingITguy,Total,Total Mobile,Totalmobile,Trace,Tribal,Twitter, U2,UC,UK,UK Housing,Ukhousing,UniClass Enterprise,Unidata,United Kingdom,Universal,Universalcredit,Universe,Unrest, Valueworks,Van Stock,Vantage,Vantage Sentinel,Version,Virtualisation,Visitour,Visualmetrics,Voice,Voice and data,Voluntas, Wales,Welsh,Wheatley,Windows Server,Workflow and,Work Hub,Works Connect, XML,Xen App,XenApp,Xmbrace, Yuneo,TS Acutance Consulting, ...
. . . . . . . . . . . . ES | FR | DE | IT | UK |


Thursday, 27 March 2025

Sell Out

If you do the X / Bluesky thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

I got down to ‘The Smoke’, this last Monday to present at the DIN (Disruptive Innovators Network), invited by Ian Wright. I recall him some years ago lamenting the lack of any significant new Housing System Platforms, being created since way back in the 2010’s. 

 

Paul Hackett CBE,CEO
Southern Housing
It was a very interesting day with input from Glen Robinson, National Technology Officer, Microsoft UK, Paul Hackett CBE, CEO, Southern Housing, Christine Paxton / Steve Key of SHINE (Social Housing Innovators North East) & John Vary, former Head of Innovation, John Lewis.

He had a point as any charity, HA, RSL or council in the UK & British Isles of any real size, has a pretty shrunken choice of solution(s) that offer modern ‘Responsive Browser’ presentation, SAAS and full Cloud. Most COTS (Commercial Off The Shelf Solutions) come from barely a handful of reliable suppliers, since the buy-out consolidations of the last decade.

I thought very carefully how to encapsulate the archaeological dig needed to explain how exactly we got here, of course being gentle to our hosts at Two Kingdom Street, Paddington (Natch). The latter of course has resellers with various degrees of productised config and ability to sell you some bespoke-ing if required, in order to ensure you need plenty of staff to manage that uniqueness way into the future. Other CRM/ERM platforms are available and it would be amiss for me to not name Salesforce too, as the extra economical option with very reasonable licensing for SocialHousing, that those 1980s DJ jocks ‘Smashy & Nicey’, could only describe as ‘C-H-A-R-I-T-Y---M-A-T-E’.

At the end of the presentation, I talked about ‘The Young Pretenders’.

Yes, guess what? There are two new solutions out there, created within the last 5 & 3 years, that meet those basic modern standards, also combining housing/finance.
 


The first was Homemaster from Designer Software, the ex-Kypera Castleton PLC lads. One solution that has been particularly successful in Scotland, converting ex-Kypera, Aareon, SDM and other supplier legacy solution sites. It’s a good COTS solution designed for the under 6k home providers, with self-service portal provided by acquired just last year, ‘Housing Online’. A quick solution to implement, just carefully check your contract conditions.

Secondly, maybe something for the bigger provider, we have Rubixx, maybe the dinosaur supplier slayer solution, attracting larger and larger customers month on month. True multi-tenant Cloud solution that utilises all those technologies that your geekiest developers, would love to be developing in. Modern free open API’s and out of the box integrations with modern Cloud partners, such as MoreIQ, Propeller, HousingInsight, CxFeedback etc. Finance is claimed to exceed the functionality of OpenAccounts, so maybe an alternative consideration to OneAdvanced Cloud Financials.

Rubixx have already converted legacy Capita, Kypera, Aareon, MIS-AMS and MRI sites over to the modern world, at a fixed price per rentable property.

I have worked with clients who have chosen these new solutions and appeared to have had some good experiences.

Well, they do say ‘A week is a long time in politics’, well a week in Social Housing IT seems to be even longer. Its barely Thursday and a big sell out has already occurred. After failing over 4 years to write a new Cloud solution, one of the Jurastic Park big beasts have splashed out on Homemaster. How they beat Plentific to that, I don’t know. That’s who I had on my Bingo-Masters Break-Out card.

No doubt a plan is already in the works to show the new prize to existing QLX & QLF customers later this year, and promise a more elaborately engineered version, on the roadmap, capable of handling bigger stock portfolios. Maybe let someone else be the first bigger pioneers on that one. It would be interesting to see what’s produced, in a 4 way penalty shootout with the bigger modern beasts out there. Hopefully this will not go off-radar like Yuneo, the "QL NG". Its worth rebranding as 'Homeo' I think (Aareon are welcome to that advice for free!).

Having taken quite a few QLX sites over the last five years, I am unsure if those Homemaster customers will be over the moon returning to Aareon’s sales ledger. Also, inevitably a merged helpdesk is sure to result, as all mergers tend to do. How will that continue existing strong relationships and stem ‘brain drain’ of experienced staff? Looking on the brightside, Aareon can at least celebrate their first win of the year at Waverley Housing, once that one is quietly waved through.

I am sure many organisations (and suppliers of course) will mull this over, across the weekend and let it all sink in. Are the dinosaurs waking up to the asteroid, or just hunkering down with new primates, carnivores, herbivores and vegetarians, then hoping for the best?

02/04/2025 Update (a whole week later) - Aareon finally officially announce the acquisition - maybe they were avoiding the MMC, after MRI & Capita challenge ? Do you think choice in the market is being reduced or enhanced? Do let us know.

 

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*** Join the discussion with Claire & Aiden ***

_/_/_/_/_/_/_/_/

 

Help with your legacy woes or moving to penalty shootout ?
Get in touch , for a chat soon over a cuppa and a cookie or two 😋

       Related Post: What questions should be asked at big HMS procurements ?

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I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

Levellers – Sell OutLevellers – Sell Out.
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.


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Tuesday, 4 March 2025

Contract Killers

If you do the BlueSky/Twitter/X thing, follow me at @HousingITguy or LinkedIn here https://uk.linkedin.com/in/tonysmiththathousingitguy

As most people will be aware, a lot of my work is focused on compliant and successful solution procurement, which always involves an agreed contract. Now, I am far from Rumpole Of The Bailey, however in my three decades in socialhousing ICT, I have had a lot of exposure to contracts and picked up a lot of experiences and gotcha’s.

CCS/DAS and other framework procurements generally come with a ‘default’ contract option, ‘The Model Services Contract’, which comes with yellow optional clauses. Clearly by default this is drafted broadly in favour of the contracting authority and so is not every suppliers cup of Earl Gray. If suppliers are on the framework, they know that the expectation will be to use it. So, its actually very odd for it not to be used.

Two other alternatives can also be used :-
•    The Contracting Body proposes their own contract (likely to be heavily weighted in the favour of the client)
•    The Contracting Body asks the supplier to provide their contract (likely to be heavily weighted in favour of the supplier)

Both of these would be generally provided allowing ‘red line’ points to be challenged, generally via clarifications. In some cases there might be quite a lot of red ink expended here. The types of challenges often will help set a view of the supplier, or maybe the appetite for risk on the client side. Its important to think of this in a proportionate manner. If we are spending £2.6m we might be wanting a lot of contract detail. However, signing up to a monthly subscription of £220 per month for a much smaller purchase, we might be happy to accept five pages of a supplier contract.

Whatever the size of the above, my first takeaway is make sure its properly read (5 pages or 500 !), before signing up. If you are baffled by any legal jargon, get help or engage a friendly legal professional, for English/Welsh, Scottish, Northern Irish or Republic Of Ireland legal jurisdictions. If I am ever engaged to assist with a failing project or implementation, one of the first documents I ask for is the contract & SOW (The Statement Of Work). Not too uncommonly, that contract is based on a suppliers and has little in the way of teeth for poor or failed delivery, or limited ability to terminate without incurring often excessive costs. My second takeaway is keep an eye on that. Non-delivery needs to be addressed in the contract and provide safeguards.

There is clearly a big and important legal difference between ‘best endeavours’, ‘reasonable endeavours’ etc. In most contracts, the word ‘Reasonable’ does lots of heavy lifting and actually is the logical bridge word, when leveraged to help us share the risk between Client and Contractor.    

Finally, a couple of other takeaways I have recently come across.

Clauses invoked when organisations are renamed, form groups, split from groups, or maybe (as ALMOs have recently) go back into parent councils, can often be restrictive or punitive. These may force a re-contracting exercise, which may mean that a strong contract could be potentially replaced by a weak one for the Contracting Body. Clearly in these cases, this type of clause having to be invoked, may well allow the organisation at that point to look again at the marketplace, or their procurement team might well (try to) force them to. Contracts will generally be expected to run for a set period with extension breaks. EG 5+2+2+2+2, to allow breaks at year 5, 7, 9 etc, but the contract to run for up to 13 years before another (forced) procurement.

Contracts particularly for Cloud/browser applications are often based on number of user seats or set numbers of ‘units’. These being homes/properties, or maybe assets in general. These may change at any point as disposals occur and new developments added and contracts and licensing must flexibly support this. One form of contract I have recently come across, used a clause which casually invoked a ‘reset’ of the procurement / contract term, where unit count was adjusted by any amount. So potentially if during a 5 year contract period, 40 units are added in year 4, the contract now resets to run for 9 years. I seriously doubt if this would satisfy formal 2025 procurement rules, yet if left in a contract can potentially cause you a future world of pain.

I hope this post has provided a bit of food for thought. If I manage it, I would hope to join up with one of my favourite legal experts and do something in-depth later in the Spring.

In the meantime, do share your favourite experience of contract tosh or most ridiculous negotiations, via comment or DM 👍.

 

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*** Join the discussion with Claire & Aiden ***

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Help with your procurement finalisation?
Get in touch , for a chat soon over a cuppa and a cookie or two 😋

       Related Post: Does your organisation purposely 'Warm Up The Market' for more effective procurements?

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I would be pleased to connect with you on LinkedIn - http://uk.linkedin.com/in/tonysmiththathousingitguy Message me with any issues or queries, you would like to be explored in this blog. We generally receive a couple of suggestions each month.

Stereophonic Space Sound Unlimited - Contract KillerStereophonic Space Sound Unlimited - Contract Killer .
(c) Tony Smith, Acutance Consulting www.acutanceconsulting.co.uk 07854-655009


Access a quick list of our Social Housing ICT blog posts here

Could we help you or your organisation? Our contact details are here , get in touch we will be pleased to chat about your problems and help with your organisation issues.


File Under: #HomesForBritain,#HousingDAY,#InternetOfTenants,#Shout,#UKHousing, 07854655009, 1st Touch,1stTouch,360,365Agile,3squared,4Js, ACL,ALMO,AMS,AX,Aareon,Abritas,Academy,Accuserv,Accuserve,Active Housing,ActiveH,ActiveHousing,Acutence,Advanced,Affinity,Agile,Agile365,AirWatch,Alfresco,Alignment,Allpay,Amazon Web Services,Anite,Apex,App,ArchHouse,Archouse,Asprey e-state pro,Asset Management,Associates,Aurora,Average IT Costs,AWI SX Integration Toolkit,AWS, BI,BO,BPR,BancTec,BigChange,Blockwise,BluTek,Bluebox,Blueprint,Browser Applications,Business Objects,Business Planning,Business Process Review,Business social networking, CACI,Capita One Housing,CBL,CCS IT Keystone CCSIT,CEDRM,CHICS,CHR,CIH,CMS,COA,CORE,CPL,CRM,CRM2013,CRS,CTI,CTX,Cadcorp,Capita,CapitaOne,Capita One,Capital Management,Cashflow,Castle,Castleton,Castleton Technology,Cedar Open Accounts,Cerrus,Change,Charges,Chartered Institute Of Housing,Cheaper Housing IT,Chics, Citrix,Civica,Civica CTX,Civica Cx,Civica Genero,Civica Saffron,Clearview,Clik,Cx Assets, Cloud Dialogs,CloudDialogs,Coactiva,Codeman,Comino,Commontime,Community Reward Services,Company,Competitive Dialogue process,Component Accounting,Consilium,Consolidation, Consultancy,Consultant,Consultants,Contact Manager,Context,Contractor Systems,CorVu,Cost Reductions,Covalent,Crystal Reports,Customer Relationship Management,Cx,CxFeedback, DRS,Deeplake,Designer Software,Development Systems,Director,Document,Documotive,Docuware,Dynamic AI,DynamicAI,Dynamics 365,D365,Dynamics365,Dynaway ECMK,EDM,EDRMS,ERP,ESRI,Elmhurst,Enghouse Interactive,England,English,EnterpriseBI,Estatecraft,Esuasive,Etive,Exhibition,Exponential-e, Facebook,Factorwise,Field Service management,Finance,Financial Systems,Financials,FLS,Footprint,Forms,Freezes,Fusion,Fuzzlab Gas Tag,G-Cloud,GCloud,GDPR,GGP,GIS,GasTag,Genero,GeoSolveIT,Getting best from,GoTonySmith,Grasp,Grip,Group Apex, HFI (Housing Financials interface),HG,HRA,Hardware,Hitachi Systems,Hitex,HomeMaster,Hometeam,HouSys,House,Housemark,Housemark survey,Housing,Housing Contact,Housing Group,Housing Insight,Housing Management,Housing Management Consultant,Housing Partners,Housing Portfolio Management System,Hub Asset Management,Homeswapper,Housing jigsaw, Housing Support Pro,HousingIT,HousingSupportPro,HyperOptic, HydrogenBI, Hydrogen BI, IMS,IT,IT Budget,IT Training,ITIL,Impact Response,In,In4,In4Systems Promaster,InfoBoss,InHouse,InMotion,InMotion2015,InMotion2016,InfoBoss,Infoflow,Information,Information Technology,Information@Work components,Informix,Innovation, Informetis,Inphase,Inside Housing,Insight,Internet Portal,Internetalia,Invu,Ireland,Irish,itLab, Keyfax,Keylogic,Keypera, Keystone,Kirona,Kypera,Keynamics, Landlord,Ledgers,Linkedin,Liquid,Locality,Localz, M3,MAVIS,MD,MDM,MI,MIS,MIS-AMS,MISCS,MRI,MS Dynamics,MRI,MS Dynamics CRM2011,Microsoft365,microsoft 365,MWL,Management,Management Server,Manifest,Measuring,Mebus,More IQ,MoreIQ,Microsoft Dynamics 365,Microsoft dynamics GP 2013,Miracle,MobileIron,Mobysoft,Monopoly board images and pictures,Montal,Mr Void,MriEngage,MrVoid,MoreIQ NDL,NINTEX,NINTEX workflow,NPS,NPS ASSIST,NPS Housing,NPS Job Manager Mobile,NROSH,Natural,Neighbourhoods and Communities,Nintexworkflow,Northgate,Northgate Codeman,Northgate Public Services,Notice, OA,OGC Buying Solutions,OJEU Limits,ORS,Ohms,OmFax,Omniledger,One,OneAdvanced,OneServe,Open source,OpenContractor,OpenHousing,Opti-time,Options,Optitime,Oracle,Orchard,Outsource and outsourcing,OutSystems, PIMMS,PIMSS Data,PM,PRINCE2,Paloma,Pamwin,PanConnect,People Value,Peoplevalue,PfH,Pick,PlanForm,Planned maintenance,Plenfific,Plus,Portfolio Management System,PowerObjects,Pro,Pro-Points,Prodo,Progress,Promaster,Propoints,Proval,Providers,Pyramid, QL,QLX, QLF, QL Yuneo,QuantSpark,Qube,QLX,Qlikview,QueryView,Queryview reporting,Quiss, RM865,ROCC,RPs,RSL,Rave,ReAct,Reality,RedkiteCRM,Red Olive,Registered,Registered Social,Rent Increase,RentSense,RentSenseLite,Repairfinder,Reporting,Reports,RobotAutomation,Rocket,Rubixx, Salesforce,Salesforce.Org,SAP,SASSHA,SDM,SHBVN,SM,SOTI,SP,SQL,SQL Open Housing,SQL Reporting,SQL Server,Saffron,Safron,Saturn,Saffron,Scenario,Scotland,Scots,Scottish,Scout,Sequoa,Serengeti,Serros,Server,Service,Services,Servitor,Sharepoint,Sim,SimPro, Simdel,Simdell,Slash and Burn,Social Housing ICT,Social Housing Software Applications,Social Media,Software,Software solutions,Spotlight Service,Spotlightservice,Star rating,Stores and Stock,Strategic,SunAccounts,Sunguard,Surveys,Streetwise, Swordfish,Sx3,Symatrix Human,System alignment,Systems,Systemwise, T-Files,TEAMS,TED,TFiles,TP Tracker,TSG,Tagish Casework,Tagra,Task,TAIM,Technologies (India) PVT Limited,Telecetera,Template,Terminal Services,That,Three Star,Tilt,TiltAffinity,Today,Tony Smith,Tony Smith That Housing IT Guy,TonySmith that housing IT,TonySmithHou,TonySmithHousing, ,TonySmithHousingITguy,Total,Total Mobile,Totalmobile,Trace,Tribal,Twitter, U2,UC,UK,UK Housing,Ukhousing,UniClass Enterprise,Unidata,United Kingdom,Universal,Universalcredit,Universe,Unrest, Valueworks,Van Stock,Vantage,Vantage Sentinel,Version,Virtualisation,Visitour,Visualmetrics,Voice,Voice and data,Voluntas, Wales,Welsh,Wheatley,Windows Server,Workflow and,Work Hub,Works Connect, XML,Xen App,XenApp,Xmbrace, Yuneo,TS Acutance Consulting, ...
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